ANNUAL ASSEMBLY

THE COSTESSEY ANNUAL TOWN ASSEMBLY

Minutes of the Annual Town Assembly held at 7pm on 26 April 2016 in the Costessey Centre. Longwater Lane, Costessey, NR8 5AH

PRESENT:  Mr P O’Connor, Vice-Chair of Costessey Town Council (Chairman), Mrs H Elias Clerk to Costessey Town Council (minute taker), 15 members of the public including the following in their official capacities: Mrs V Bell, District Councillor), Mr J Denby (Chairman, The Costessey Society), Mrs C Bedford (Costessey Community Cafe), Mr J Newby (Chairman, Friends of the Tud Valley), Mr R Howard (Costessey Memories), Mr K Thompson (President, Costessey Sports) Mr P Lillystone and Mrs B Howard (Costessey Community Connectors), Mr P Smith (Vice-Chairman of the Costessey & Dereham Branch of the Royal British Legion. Town Cllrs J Amis, M Bedford, P Cooper, and R Piesse were also present.

 

Mr O’Connor welcomed everyone to the Annual Town Assembly, especially those who were attending for the first time.

 

1 Apologies were accepted from Ms Kerry Johnson (The Cossey Posse & QUBE Youth groups), and Cllr T East (away), and Ms L Kneller (work commitments).

2 Minutes of the meeting of 28 April 2015 Minutes – Annual Assembly – 28.04.15

The minutes were approved and signed.

3 Matters arising from the meeting of 28 April 2015

None

4 Report of the Chairman of the Parish Council  CHAIRMAN’S SPEECH 2016

Mr O’Connor presented his report as per the copy attached to the minute book.

5 Report on the accounts of the Parish Council for 2015-16 financial year Clerk’s Report to Annual Assembly 2016

Mrs Elias presented her report as per the copy attached to the minute book. She explained the responsibilities of the Town Council and summarised the previous year’s accounts.

6 Report on the budget requirements of the Parish Council for the 2016-17 financial year Accounts & Budget Summaries 2016

Mrs Elias’s report was presented as per copy attached to the minute book, summarising the budget requirements for 2016-17.

7 Report from the Costessey Posse (CYP) & The QUBE (Youth Group at Queen’s Hills) Cossey Posse Annual Report 2015 – 2016QUBE Annual Report 2015 – 2016

Ms Kerry Johnson sent her apologies.  The group’s report as per copy attached to the minute book was received.

8 Presentation of Costessey Community Youth Awards

None this year

9 Report of the Chairman of Costessey Parochial Charity Trustee Costessey Parochial Charity Report 2016

The Charity’s report as per copy attached to the minute book was sent by Trustee Chairman Richard Rymarz and presented by the Clerk in his absence. The Charity had evolved from the previous “poor charities” to aid the residents of Costessey.  Costessey residents were eligible to apply for grants regardless of age.

10 Report of the Chairman of Costessey Sports Club Costessey Sports Report 2016

Costessey Sports Club report was presented by Mr Kevin Thompson as per copy attached to the minute book.   A third girls’ team had been set up in the Summer.  There were now about 20 teams, though several played on grounds not belonging to the Town Council.  Volunteers were always needed to give time between Friday lunchtime and Sunday afternoon, and the Club was trying to get more volunteers involved with refereeing.  Costs were rising as youngsters paid for the training at FDC (£18 per session), a £2 match fee plus the Norfolk FA charges a £1 fee for every person registered at the club.  It was always wonderful to see so many people involved with the 5-a-side tournament at Longwater Lane.

11 Report of the Chairman of Costessey Society Costessey Society Report 2016

Mr John Denby introduced the Society’s report as per copy attached to the minute book.  The group was originally formed as a protest group against hedgerows being removed.  The group is interested in anything to do with the built or natural environment and meets once a month on a Friday evening with talks generally about Norfolk.  All are welcome.

12 Report from Costessey Community Coffee Meeting Community Coffee Morning Report 2016  

Mrs Carol Bedford introduced the group’s report as per copy attached to the minute book.  The group were delighted with the attendances at West Costessey Halls every Tuesday morning.  Mrs Bedford thanked Mrs Gemma Gallagher-Hatson for running the London marathon in 5 hours and 50 minutes, raising money for Macmillan nurses in memory of various people including the late Councillor Allan Bedford.

13 Report of the Friends of St Edmund’s Church Friends of St Edmund’s Church – Report 2016

Mr Reg Piesse presented the report as per copy attached to the minute book.  The Heritage Lottery Funding project was under way.  Investigations were being done to see what remedial work was required.

14 Report of the Chairman of the Friends of the Tud Valley Friends of the Tud Valley Report 2016

Mr John Newby introduced the group’s report as per copy attached to the minute book.  The group had been born out of the objections to the Townhouse Road housing application and had expanded their involvement in local ecological and natural issues.

15 Report of the Costessey Memories Group Leader Costessey Memories Club – Report 2016

Mr Roy Howard introduced the group’s report as per copy attached to the minute book that was received. He explained that the group was now meeting monthly at The Owen Barnes Room and all were welcome to attend.

16 Report from the Costessey Community Connectors (Early Help Hub) Community Connectors Report 2016

Mr Peter Lillystone presented the report as per copy attached to the minute book.  Mrs Barbara Howard gave some statistics and examples of those helped.  The Connectors help people to access existing resources and can refer them to various agencies via the Hub.  Their targets were set by the South Norfolk Council’s hub.

17 Report from the Royal British Legion Royal British Legion – Report 2016

Mr Peter Smith presented the report as per copy attached to the minute book.  The Town Council office has a copy of the CD produced with the Ormiston Victory Academy.

18 Items raised by members of the public for discussion

  1. a) South Norfolk Community Awards: Residents of Costessey should be nominated.
  2. b) Costessey Community Youth Awards: can be widened to include all youth groups.

Mr O’Connor thanked all those volunteers for everything they do for the people of Costessey.

The meeting closed at 8.15pm and was followed by further refreshments.

Chair:                                                                                                                   Date: