Full Council Tuesday 30 January 2018 7pm

Hilary Elias, Town Clerk.  Tel: 01603 742958.  e: info@costesseytc.org  @Costesseytc 23 January 2018

NOTICE is hereby given that a Meeting of Costessey Town Council will be held on Tuesday 30 January 2018 at 7pm in the Costessey Centre, Longwater Lane, Costessey, NR8 5AH. 

Members of the public are most welcome to attend


To transact the business below, receive the following reports & to make such orders or give such directions as necessary: 

1 To receive Apologies

2 To receive Declarations of Interest

3 To confirm the minutes of the Meeting of the Council held at 7pm on 9 January 2018

4 To receive Committee minutes

  1. a) Finance, Budgets & Staffing of 15 January 2018: (See also 8c, 8d & 8e)
  2. b) Property & Environment Committee of 25 January 2018: (See also 8f)

5 To receive updates on matters in the minutes not listed below (NO resolutions)

6 To adjourn the meeting for 15 minutes’ public participation

7 To make recommendations on planning applications, and receive information on appeals

& other planning matters

  1. a) Planning applications for consideration:
  2. i) 2017/1845/F: AMENDMENT – Land North of the Loke, Longwater Lane – Proposed change of use to include agricultural and education use. Erection of temporary structure for toilets. Repairs to barn & erection of polytunnel
  3. ii) 2017/2911/F: Bannatyne Health Club, Ernest Gage Avenue, NR5 0JU – Instavolt propose to install two additional parking spaces within the car park

iii) 2018/0042/F: Mr F D Thompson – Subdivision of 35 Margaret Road / Olive Road – New Dwelling

  1. iv) 2018/0053/TPO: Norfolk CC – Trees to the north of the A1074, Dereham Road, Costessey
  2. v) 2018/0126/H: Mr & Mrs S Hawken – 192 West End, NR8 5AW – Demolition of existing utility and garage, erection of two-storey front and side extension, incorporating new integrated garage.
  3. b) Information & Planning decisions received from South Norfolk & Norfolk County Councils: (*Information only. (No decisions needed) See separate sheet.
  4. i) 2017/2591/ Costessey Mill: – this is now subject to an EIA so the timescale for a decision has been extended up to 16 weeks from the date of validation

8 Finance Matters

  1. a) To approve the accounts for December 2017 and receive a budget report:
  2. b) To approve the system for effective Internal Audit
  3. c) To Review and update the Financial Risk Assessment (FB&S)
  4. d) To approve action to manage financial risks (2nd column of Financial RA) (FB&S)
  5. e) To approve the Treasury Strategy (proposed amendments in red type – FB&S)
  6. f) To consider the purchase of a permanent flagpole: (see P&E RBL letter)

9 To approve the general H&S Policy and the list of H&S Risk Assessments (see documents)

10 To ratify the decision to grow Miscanthus (Elephant Grass) on the cemetery extension land (see report & figures)

11 To consider details of the Fete & Fair 2018

12 To receive District Councillors’ Reports

13 To consider Highways Matters

14 To receive correspondence (Verbal and written)

  1. a) Resident’s E-mail in response to Costessey Contact:
  2. b) Police Report & December 2017 Crime figures:

15 To raise matters of strategic importance (for discussion only – No resolutions)

16 To confirm the date of the next meeting as Tuesday 20 February 2018