Full Council 21 April 2015

November 13, 2015 3:59 pm Published by

Minutes of the Meeting of Costessey Town Council held on Tuesday 21 April 2015 at 7pm in the Costessey Centre, Longwater Lane, Costessey, NR8 5AH

PRESENT: Cllrs V Bell (Chairman), J Amis, D Bates, G Blundell, S Blundell, T East, L Glover,
S Hannant, D Lister, J Newby, P O’Connor, H Prochera, R Piesse, G Watt; H Elias (Clerk), Nine members of the public.

TO RECEIVE APOLOGIES
221/15: Apologies were accepted from Cllr A Todd (work commitment), and the Police.

222/15: The Chairman welcomed councillors and councillors elect as the 16 nominees for the Town Council will be returned unopposed. She commented that there would be a very experienced, yet youthful council with many challenges ahead, including the cemetery extension and the hall on Lodge Farm. Refreshments were to be served after the meeting and Cllr and Mrs O’Connor were thanked for organising them. Retired councillors had been invited and they were thanked along with Cllr Diana Bates who had served for 8 years and Cllr Gerry Watt who had served for 14 years. Cllr T East thanked Cllr Vivienne Bell as she had served as Chairman for four years, and Town and District Councillor for 12 years. Mrs Bell was not standing for the own council on 7 May.

TO RECEIVE DECLARATIONS OF INTEREST
223/15: Cllrs V Bell & Cllr G Watt declared a non-pecuniary interest in the planning applications as they are members of South Norfolk Council Development Management Committee. They made it clear that, although a view may be taken by Costessey Town Council, they remain open to further information or views which might be presented at South Norfolk Council Development Management Committee meetings and they took no part in the voting.
224/15: Cllrs J Amis, D Bates, V Bell, G Blundell, S Blundell, T East, S Hannant, D Lister, J Newby, P O’Connor, R Piesse & G Watt declared a non-pecuniary interest in Min: 228/15 as they are all patients at the Roundwell Medical Centre.
225/15: Cllrs D Bates & P O’Connor declared a non-pecuniary interest in Min: 228/15 as they serve on the Roundwell Surgery Patient Participation Group
226/15: Cllr L Glover declared a non-pecuniary interest in Min: 238/15: as she knows the craftsman involved.

POLICE MATTERS
227/15: It was noted that the arsonist had been sentenced.

TO RECEIVE A STATEMENT FROM ROUNDWELL MEDICAL PRACTICE
228/15: Mrs Frances McKenzie, the Practice Manager, read out a prepared statement and answered questions. The statement to be circulated to all Councillors and Mr Chalfont. Comments were made about the inadequacy of the telephone system. Patients were advised to phone later in the day for non-urgent appointments as at 8am the system was saturated by those who were trying to book a same-day appointment.
Currently surgeries are deemed to be private businesses, so cannot be funded by planning obligations (S106 & CIL monies); they are funded through national contracts. Per capita funding would be reduced on 1 April 2015 from £80 per head to £72 per head, following a rationalisation in national funding which would put all practices on the same funding per patient. Funding follows increases in population annually so, where there is a huge increase in population very quickly, the surgeries are underfunded. The Roundwell will prepare a case for quarterly funding to put to NHS England.
Clinical Commissioning Groups (CCGs) fund surgeries to provide enhanced services; they are not part of the NHS England contract with GPs. CCGs fund the local Mental Health Trust to which patients are referred. The Roundwell surgery deals with a relatively young population and it suffers from c270 non-attenders for booked appointments per month at a time when patients complain they cannot get GP appointments quickly. It was suggested that patients are made aware of this. Thanks were expressed to Mrs McKenzie for her statement containing excellent information.
Councillors were urged to write to their MP to lobby to lift the planning restriction on funding.
Cllrs J Amis, D Bates, V Bell, G Blundell, S Blundell, T East, S Hannant, D Lister, J Newby,
P O’Connor, R Piesse & G Watt all declared a non-pecuniary interest. ACTION: All Councillors
RESOLVED to write a supporting statement to NHS to be included in the Roundwell Surgery’s business case for quarterly funding. ACTION: Town Clerk

TO CONFIRM THE MINUTES OF THE MEETING OF THE COUNCIL HELD AT 7PM ON
31 MARCH 2015
229/15: The minutes were agreed and signed.

TO RECEIVE COMMITTEE MINUTES
230/15: a) Natural Burials WG Minutes & Report: The minutes had a plan attached showing the different proposed areas for future burials. It was noted that there was no specific area set aside for conventional burials and that space will be limited. Item to be discussed at the next committee meeting. ACTION: Natural Burial Committee Members
231/15: Min: NB029/15: a) The Natural Burial Site Cambridge & Min: NB030/15:b) Attendance at the Natural Burial Seminar: Cllr S Hannant had visited the site and described the layout and memorials. Cllr Piesse was still awaiting details of seminar on 2 May.

TO RECEIVE UPDATES ON MATTERS IN THE MINUTES NOT LISTED BELOW
232/15: Min: 156/15: Highways: anti-flooding measures: the bid had been submitted.
233/15: Min: 215/15: Gunton Lane flooding: The resident had been delighted to be visited by Cllrs V Bell & J Amis with information.
234/15: Min: 210/15: Dereham Road central refuge by Lodge Farm Phase 2 & bus lane / Rapid Transport Corridor: This should be queried with David Higgins. ACTION: Town Clerk

235/15: RESOLVED TO ADJOURN THE MEETING FOR 15 MINUTES PUBLIC PARTICIPATION
Items raised: Cleaning road gutters. Parking on verges. Bus stops on narrow pavements. HGVs crossing Costessey Mill Bridge. The meeting was reconvened.

TO MAKE RECOMMENDATIONS ON PLANNING APPLICATIONS, AND RECEIVE INFORMATION ON APPEALS & OTHER PLANNING MATTERS
236/15: a) Planning applications for consideration:
i) 2015/0646/LB: Mrs F Holden – 119 The Street, NR8 5DF – Internal damp works & re-plastering – APPROVE
ii) 2015/0678/H: Mr J Wallis – 31 Grove Avenue, NR5 0JD – Erection of side dormer extension, including raising of existing chimney stack – APPROVE
iii) 2015/0697/F: Mr I Reid, Storage Land, (Citygate Developments), William Frost Way – Change of use of land to allow second hand car sales, including the resurfacing of the existing hardstanding area & installation of a modular portable office building – RECOMMEND REFUSAL UNLESS MITIGATION ON WILLIAM FROST WAY IS PROVIDED AS FOLLOWS: EITHER the new dedicated slip road provided by the Next Plc entrance is extended down the length of the site on William Frost Way OR a contribution of S106 monies are agreed to provide the extension of the slip road at a later date AND / OR the land is granted to Norfolk CC to allow them to construct the third lane on William Frost Way in future. It was noted that the County Cllr had been in correspondence with City Gates, the landowner; Costessey TC believes that the height between the site and the footway was misquoted and is about 2 metres only, NOT the 4-5 metres suggested by City Gate developments. PLUS the application would be a visual intrusion on a high profile site: the portakabin is not in keeping with the surrounding developments and would need upgrading; the verge is very messy and landscaping to screen the site should also be required. PLUS any permission granted should be time limited; 5 years is suggested if permission is granted by SNC.
COSTESSEY TC REQUESTS THAT THE PLANNING AUTHORITY MAKE A SITE VISIT BEFORE DETERMINING THIS APPLICATION
iv) 2015/0726/H: Mr & Mrs R Kirby – Pound Cottage, Townhouse Road, NR8 5BX – First Floor extension at rear over existing ground floor – APPROVE
v) 2015/0665/F: Sainsbury’s Supermarket – William Frost Way, Costessey, NR5 0JS – Goods online extension to existing supermarket and service yard – RECOMMEND REFUSAL AS FOLLOWS: Removal of the screening belt will mean that the building would be very visible from the road; It was suggested that the extension would conflict with Norfolk CC’s future plans to dual Alex Moorhouse Way to the Copper Beech (John Hyrne Way) as part of its plans to provide an extra link road to the A1074 Dereham Road via the landfill site and THIS SHOULD BE DOUBLE CHECKED; the sewerage regularly floods from the Sainsbury’s site across Alex Moorhouse Way and this should be rectified as a condition of any planning permission, if granted.
vi) 2015/0800/H: Ms G Jordan – 44, Norwich Road, NR5 0EG – Proposed single storey front porch & rear extension – APPROVE

237/15: b) Information & Planning decisions received from South Norfolk & Norfolk County Councils: (*Information only. No decisions needed). See separate sheet.

FINANCE MATTERS
238/15: a) To approve provision of a plaque for the Bush commemorating Sir Alfred Munnings: Cllr L Glover declared a non-pecuniary interest as she knows the craftsman involved. The plaque will take approximately 6 months to create and cost in the region of £20. The Bush landlord has given his approval.
RESOLVED to approve payment for the creation of the plaque for the Bush PH. ACTION: Mr Cooper

239/15: b) To consider quote for trench resurfacing: Andrew Willeard had sent the requirements to the Deputy Clerk. The Contract administrators Vincent & Gorbing had arranged with John Youngs Ltd to organise their subcontractor to complete the work.
240/15: c) Stafford Hall floor refurbishment: Remedial action offer: (see e-mail): Councillors rejected the 50% as they felt the company might walk away from the remedial work.
RESOLVED to pay 25% immediately with balance of 75% on satisfactory completion of work to be done at Christmas. If Pica wished to do work earlier compensation would be required for loss of hall hire. ACTION: Town Clerk

241/15: d) To consider a claim for compensation following sentencing re Breckland play equipment arson (see www.cica-criminal-injuries.co.uk): The insurance had paid for the damage minus the excesses of £300.
RESOLVED to claim to cover the insurance excess and the loss of enjoyment of the facilities if possible. ACTION: Deputy Town Clerk

242/15: e) To consider annual service quotes for The Costessey Centre Plant Room Systems: Two quotes were considered, one for the service costs of the air conditioning units with two visits per year including 5 year parts warranty on units @ £843 + VAT. The other is for the annual service of the plant room systems including the gas boiler, air handling systems, air source heat pumps and extractor fans @ £1,597 + VAT
RESOLVED to approve the Air Conditioning units service contract @ £843 + VAT.

243/15: RESOLVED to approve the plant room systems annual service contract @ £1,597 + VAT. ACTION: Town Clerk
TO CONSIDER HIGHWAYS MATTERS
244/15: a) The Croft: Road closure for new gas connection work. 28 April 2015-1 May 2015. Noted.

TO RECEIVE AN UPDATE ON WEST COSTESSEY HALL AND QUEEN’S HILLS AMENITY LAND (MEETING)
245/15: Pitches: These will require substantial engineering works. As the design is untested there is a risk of future drainage and/or subsidence problems, which could be expensive. The commuted sum in the s106 agreement would probably be insufficient to cover contingencies and could be a major liability for CTC to take on. A meeting will take place with Helen Mellors on 28 May.
RESOLVED that Costessey TC welcomes the proposal to create new sports pitches at Queens Hills. The Town Council is not prepared to accept ownership of the land but will welcome the opportunity to enter into an agreement with South Norfolk Council to manage the pitches.

TO RECEIVE CORRESPONDENCE (Verbal and written)
246/15: None

COUNCILLORS’ QUESTION TIME & UPDATES OF MATTERS NOT ON AGENDA
247/15: Elections: The Chairman, who is not standing for the Town Council, wished every one the best of luck.
248/15: Website: The issues between host and software provider have not been resolved and the website is still down. Tenders have gone out to website designers for a new website.
249/15: Norfolk Awards: It was suggested that the Friends of the Tud Valley be put forward for an award for their work compiling an extensive survey report on wildlife at Queen’s Hills. Council agreed to support the submission. The Deputy Clerk is investigating binding copies of the report. It was noted that there had been a previous list of wildlife for comparison. ACTION: Cllr O’Connor & Deputy Town Clerk
250/15: Police numbers: It was noted that there were now only two PCSOs when there had previously been six.
251/15: Planning: It was noted that if a good case could be made then SNC planning committee members might overturn the recommendations of planning officers.
252/15: Litter: It was noted that South Norfolk arranged community litter picks. Dead carcasses on the A47 by the central reservation (deer etc) were reported. Removal would require night time road closure by Highways England. ACTION: Town Clerk
253/15: Annual Town Assembly: Tuesday 29 April 2015 at 7pm in the Jerningham Room, followed by refreshments. This is not a Town Council meeting, but a meeting for the electors at which reports are presented from the many community groups active in Costessey as well as the Town Council Chairman and a Financial Report from the Council’s Responsible Financial Officer (RFO). Costessey Youth Community Awards are also presented. ACTION: Cllr V Bell & Town Clerk
254/15: Thanks: The Chairman thanked the council staff for all their hard work and commented what a pleasure it had been to work for residents through the Town Council. The Vice-Chairman thanked the Chairman for her hard work. He commented that they had got on well together and that he was sorry she was standing down as a Town Councillor.

255/15: THE DATE OF THE NEXT MEETING WAS CONFIRMED as Tuesday 19 May 2015 at 7pm

256/15: The meeting closed at 8.58pm

Chairman: Date:

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This post was written by Nigel Bailey

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