Minutes of the Meeting of Costessey Town Council held on Tuesday 13 October 2015 at 7pm in the Costessey Centre, Longwater Lane, Costessey, NR8 5AH
PRESENT: Cllrs T East, (Chairman), P O’Connor (Vice-Chair), J Amis, M Bedford, G Blundell, S Blundell, S Burton, P Cooper, L Glover, D Gunby, S Hannant, L Kneller, D Lister, J Newby,
R Piesse; H Elias (Clerk). Two District Cllrs. Six members of the public; one Press representative. Mr S Penfold (presenter)
TO RECEIVE APOLOGIES
552/15: Apologies were accepted from Cllrs H Prochera (work), and the Police.
TO RECEIVE DECLARATIONS OF INTEREST
553/15: Cllrs J Amis & S Blundell declared a non-pecuniary interest in Min: 569/15: a) Planning applications as they may be called to sit on SNC Development Management Committee
554/15: Cllr D Gunby declared a non-pecuniary interest in Min: 569/15: a) Planning applications
ii) 2015/2219/H: as he lives in Grove Avenue
555/15: Cllrs L Glover & R Piesse declared a non-pecuniary interest in Min: 559/15: St Edmund’s HLF Project.
556/15: Cllr T East declared a non-pecuniary interest in Min: 584/15: Remembrance Parade Road Closure: as he is a member of the Royal British Legion
557/15: Cllr S Hannant declared a non-pecuniary interest in Min: 572/15: Purchase of Parcels of Land from South Norfolk Council as she lives adjacent to the new cemetery land
TO CONSIDER MATTERS FOR THE POLICE
558/15: The crime figures were presented. An elderly lady had reported that her garage had had an attempted break-in. A sexually motivated attack had been reported in the underpass between Costessey and Bowthorpe. Items for the Police to be e-mailed to the Clerk to pass on to the Safer Neighbourhood Team. E-mail: firstname.lastname@example.org Non-emergency Police no: 101.
TO RECEIVE A PRESENTATION ON COMMUNITY ENGAGEMENT & THE ST EDMUND’S HERITAGE LOTTERY FUND PROJECT
559/15: Mr Denis Collen, Churchwarden, introduced Mr Saul Penfold, whom St Edmund’s had engaged on a consultancy basis to manage the development phase of the Celebrating the Past / Ensuring the Future Project. This had been prompted by the need to replace the slate roof. Mr Penfold had a background in heritage bid projects and had successfully obtained the development grant for Stage 1 to progress the bid to the next stage. There was a strong activity aspect to the project and community engagement was essential, so they were looking for interaction with local schools, youth and community groups for ideas etc as to what they would like in the building in future. This was not a religious project; it was not confined to parish boundaries and all ideas were welcome. An open day would be held in December. An Activity Statement had to be submitted to the Heritage Lottery Fund by June 2016. Council to publish item in Costessey Contact. Suggestions for the project & activities to Mr Penfold email@example.com and those interested could fill out a survey at https://www.surveymonkey.com/r/X8QSMKP Council to write a letter of support to HLF as part of the bid for stage 2. ACTION: Town Clerk
560/15: Thanks were expressed to Mr Penfold and Mr Collen.
561/15: Cllr R Piesse and two members of the public left at 7.18pm.
TO CONFIRM THE MINUTES OF THE MEETING OF THE COUNCIL HELD ON 22 SEPTEMBER
562/15: The minutes were agreed and signed
TO RECEIVE COMMITTEE MINUTES
563/15: a) Property & Environment Committee of 28 September: Minutes were accepted with the following amendment: Cllr P Cooper to be added as he was present. ACTION: Town Clerk
564/15: b) Executive Committee of 5 October: (Planning, Licensing & Gambling Statement consultations). The minutes were agreed and signed.
565/15: c) Executive Committee of 8 October: (CTC 4-year Plan). Minutes were agreed and signed.
TO RECEIVE UPDATES ON MATTERS IN THE MINUTES NOT LISTED BELOW (no resolutions)
566/15: Min: P&E 044/15: Volunteer Councillors still needed to check money at the indoor car boot sale.
567/15: RESOLVED TO ADJOURN THE MEETING FOR 15 MINUTES PUBLIC PARTICIPATION
Items raised: Dereham Road traffic noise & vibrations & speeding. Already raised with the Highways engineer who supported existing speed limit. Speeding was a Police enforcement matter. Litter bin needed next to Richmond Road bus stop on Dereham Road. Blocked drain in Dereham Road. Speed trap always in same place. Priority change at the Ringland Lane / Taverham Lane junction. Highways Engineer does not support this at present. NDR – extra traffic generated & S106 mitigations for Next Plc Average Speed Cameras (£60,000). The meeting was reconvened.
568/15: A member of the public left at 7.37pm. Two members of the public left at 7.52pm.
TO MAKE RECOMMENDATIONS ON PLANNING APPLICATIONS, AND RECEIVE INFORMATION ON APPEALS & OTHER PLANNING MATTERS
569/15: a) Planning applications for consideration:
i) 2015/2251/H: Mr & Mrs M Pritchard – 22, West End Avenue, NR8 5BA – Single storey rear extension & alterations – APPROVE
ii) 2015/2219/H: Miss L Forster – 77 Grove Avenue, NR5 0JA – Raise ridge height of existing bungalow to accommodate new bedroom. Provide 2 no. dormer windows to front –
Comment: Large plot; there are similar extensions further along the road – APPROVE
570/15: b) Information & Planning decisions received from South Norfolk & Norfolk County Councils: (*Information only. (No decisions needed) See separate sheet. Noted.
TO APPROVE THE CTC 4 YEAR PLAN (see Executive Committee Amendments)
571/15: RESOLVED to approve the CTC 4-Year Plan as amended
TO APPROVE THE SIGNING OF THE DOCUMENTS ASSOCIATED WITH THE PURCHASE OF PARCELS OF LAND FROM SOUTH NORFOLK COUNCIL
572/15: There had been a further delay so the documents were not ready to sign.
TO RECEIVE DISTRICT COUNCILLORS’ REPORTS
573/15: See attached detailed report. Noted. Thanks to DCllrs V Bell, J Amis & S Blundell. DCllr A Pond had also spoken to Highways about extra traffic with the NDR, the highways issues at Queen’s Hills and the Inspector’s conditions on the Townhouse Road site. DCllr V Bell explained the five year land supply calculations.
574/15: a) To approve the accounts for September 2015 and receive a budget report: At the end of September Council was 1/2 (50%) of the way through the financial year and is in budget by £384,395. Council has received the second instalment of the precept (£253,888) and the whole of the Precept Support Grant (£50,467). Some cost centres are showing a potential overspend, though many will even out over the year eg subscriptions and the insurance premium, which are paid annually at the beginning of the financial year. The potential overspends are offset by higher than anticipated income from hall hires at Breckland Hall (60%), The Costessey Centre (56.4%), West Costessey Hall (76.3%) and by Burial & Memorial fees (95.6% & 74.6% respectively); these are sporadic and cannot be accurately predicted.
RESOLVED to approve the accounts in the balance of £747,645.61
575/15: b) To approve External Auditor’s report: The Clerk had written to the External Auditor to explain that the Financial Regulations had been reviewed in January 2014 and June 2015 to accommodate the changes in Councillors prior to the ordinary elections, so had met the Auditor’s requirements, but the Auditors had responded that they required the reviews to be taken within each financial year, rather than consecutive calendar years.
RESOLVED to approve the External Auditor’s report.
576/15: c) To approve payment of the Hags SMP invoice for the nest swing installation at Breckland Park £5,914.50 + VAT
RESOLVED to approve payment of the SMP/ Hags invoice for £5,914.50 + VAT. ACTION: Town Clerk
577/15: d) To approve payment of the Norton Legal invoice re Queen’s Hills for £1,006 + VAT:
RESOLVED to approve payment of the Norton Legal invoice for £1,006 + VAT. ACTION: Town Clerk
578/15: A member of the public left at 8pm.
579/15: e) To approve donations to the local Royal British Legion branch and The Poppy Appeal (S137):
RESOLVED to donate £50 to the Poppy Appeal (National Appeal) (S137)
580/15: RESOLVED to donate £100 to the RBL Costessey & District Branch (S137)
581/15: f) To approve payment of the Norton Legal invoice for purchase of south Norfolk parcels of land and legal & other associated fees
RESOLVED to approve payment of the Norton Legal invoice for £78,837. ACTION: Town Clerk
TO RECEIVE A REPORT ON THE FETE & FAIR 2016
582/15: Stall holders were booking tables. Volunteers on the day are always needed. A fete table could be given to publicise the St Edmund’s HLF project.
TO CONSIDER ADOPTING A ZERO TOLERANCE POLICY ON ABUSE, PHYSICAL HARM
583/15: Councillors suggested that the Police should be called in the event of any violent behaviour towards staff. Malicious e-mails and text messages were not covered by this. It was considered good practice for an employer to have such a policy in place. Suitable policy wording to be researched by Cllr L Kneller and Town Clerk. ACTION: Cllr L Kneller & Town Clerk
RESOLVED to adopt a suitable Policy.
TO CONSIDER HIGHWAYS MATTERS
584/15: a) Remembrance Parade Road Closure: The Street to be closed on Sunday 8 November 10.30am-11am. No further details at present.
585/15: b) Parish Partnerships letter: New suggestions for pothole filling at £300 pa were dismissed. The surface where Gunton Lane floods had not been repaired. It was suggested that a bus shelter could be provided city bound at Richmond Road or outward bound on the opposite side of the road, or litter bins could be provided as parish partnership projects or a trod on the grassed area on the southern side of Dereham Road near Millcroft Close. ACTION: Clerk
586/15: West End: chip & dust resurfacing: Councillors expressed disappointment with the surfacing.
587/15: c) NDR Exhibitions ahead of start of works list: It was noted that Costessey had not been included on the list of exhibition venues.
TO RECEIVE CORRESPONDENCE (verbal and written)
588/15: a) Redundant Oil Pipeline: Abandonment of the Hethersett to Coltishall pipeline. Noted.
TO RAISE MATTERS OF STRATEGIC IMPORTANCE (for discussion only – No resolutions)
589/15: Article on Queens’ Hills Governance by Richard Bacon in local press: Concern was expressed that the article was politically motivated and designed to possibly influence South Norfolk’s recommendations. It was noted that DCllr A Pond had kept an open mind. Queries were raised as to what the “win-win” scenarios were that Richard Bacon had claimed. ACTION: Town Clerk
590/15: Beechcroft Surgery: Patients had received a letter stating that the temporary contract was coming to an end and a procurement process was under way for a new GP provider. It was noted that this would not necessarily be at the same location. Norfolk CC Health & Overview Committee would not get involved until the matter affected patients. Brandon Lewis, MP in the Yarmouth area, had stated that in future S106 or CIL agreements might be conditioned on planning applications so that healthcare infrastructure was funded for future development locations ( A departure from previous S106 rules). ACTION: Town Clerk
591/15: THE DATE OF THE NEXT MEETING WAS CONFIRMED: AS TUESDAY 3 NOVEMBER 2015 AT 7PM
TO PASS A RESOLUTION TO EXCLUDE THE PRESS AND PUBLIC FROM THE MEETING UNDER THE PUBLIC BODIES (Admissions To Meetings) Act 1960 on the grounds that it is not in the public interest to disclose discussion on the items below
592/15: As there was no further information for Item 21 To consider Land Transfers & Land Registration: a) Queen’s Hills:& b) South Norfolk parcels: no resolution to exclude the press and public was passed
593/15: The meeting closed at 8.59pm
Chairman: Date:Tags: minutes
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This post was written by Nigel Bailey